Printing in OneNote- Tutorial

Printing in OneNote: Overview

            When the time comes to print content from your OneNote notebooks, you have a couple of different options for printing in OneNote. With a page or page group selected, click the “File” tab in the Ribbon to enter Backstage View. Click “Print” from the menu on the left and then the “Print” button that appears to the right. If you are familiar with other Microsoft applications such as Word and PowerPoint, printing in OneNote by using this dialog box will look very familiar.

            At the top, you can click to select any of your available printers. You can also click the “Preferences” button to open the “Preferences” dialog box for your specific printer, where you can make any desired changes. In the “Page Range” section, you can select to print “All” (to print all pages), “Selection” (if you want to print only information you have selected on the page), “Current Page” or “Pages” which allows you to print just certain pages by entering page ranges. Ranges can be sequential (1-10), or non-sequential (1, 5, 10), or a combination (1-5, 10). Separate sequential page ranges with the hyphen and non-sequential pages with a comma. To the right, you enter the desired number of copies to print and you can even check to collate the pages as they print. After making your selections, click “Print” to send the pages to your chosen printer.

            Another method for printing in OneNote is using “Print Preview,” which shows you a preview of what your pages will look like and allows you to make further choices. To use “Print Preview” for printing in OneNote, enter Backstage View by clicking the “File” tab in the Ribbon. Then, click “Print” from the menu on the left and then the “Print Preview” button that appears to the right.

Printing in OneNote- Tutorial: A picture of the “Print Preview and Settings” dialog box in OneNote 2013.

            OneNote will launch the “Print Preview and Settings” dialog box. You will see a preview of the printed page in the window and selections to the right. You can use the “Print Range” drop-down to select to print the “Current Page,” the entire “Page Group” (a page and all of its subpages) or just the “Current Selection.” If you have elected to print an entire Page Group or Section, you can use the navigation buttons at the bottom of the dialog box to go through the different pages in the group or section.

            You can use the “Paper Size” drop-down to select a new paper size, if you wish. By default, the “Scale content to paper width” checkbox will be marked. This helps to scale the content of your page so that it will fit in the printable areas of your page. You can also change the orientation of your page by selecting either the “Portrait” or “Landscape” button.

            You can also choose what information about the pages and section will be displayed in the footer of the pages. By default, OneNote will display the name of the section and the page numbering. You can also choose to only print the page numbers, only the section name or no footer at all.

            When ready to print, click the “Print” button to launch the “Print” dialog box that we saw at the beginning of the lesson. This time, any changes we made in the previous dialog box will be entered and we still have access to other available options. Clicking “Print” will send the pages to your selected printer.

Printing in OneNote: Instructions

1. To print selected pages, click the “File” tab in the Ribbon to enter Backstage View with a page or page group selected.
2. Click “Print” from the menu on the left and then the “Print” button that appears to the right.
3. At the top of the dialog box, click to select the printer you want to use.
4. To view the selected printer’s printing preferences, click the “Preferences” button to open the “Preferences” dialog box, where you can make any desired changes. Close this dialog box when finished.
5. To select the range of pages to print, either choose “All” (to print all pages), “Selection” (if you want to print only information you have selected on the page), “Current Page,” or “Pages,” which allows you to print just certain pages by entering page ranges, from the “Page Range” section.
6. Enter the desired number of copies to print to the right.
7. To collate multiple pages, check the collate checkbox.
8. Click “Print” to send the pages to your chosen printer.
9. To preview and print selected pages, enter Backstage View by clicking the “File” tab in the Ribbon.
10. Click “Print” from the menu on the left and then the “Print Preview” button that appears to the right.
11. In the “Print Preview and Settings” dialog box, use the “Print Range” drop-down to either select the “Current Page,” the entire “Page Group” (a page and all of its subpages) or just the “Current Selection.”
12. If you choose an entire Page Group or Section, you can use the navigation buttons at the bottom of the dialog box to go through the different pages in the group or section.
13. To select a new paper size, use the “Paper Size” drop-down, if you wish.
14. The “Scale content to paper width” checkbox is checked by default to scale the content of your page so it will fit in the printable areas of your page.
15. To change the orientation of your page, select either the “Portrait” or the “Landscape” button.
16. By default, OneNote will display the name of the section and the page numbering in the footer. You can also choose to only print the page numbers, only the section name, or no footer at all.
17. To print the pages, click the “Print” button to launch the “Print” dialog box where you can set your printing options.
18. Click “Print” to print the selected pages.

Printing in OneNote: Video Lesson

            The following video lesson, titled “Previewing and Printing,” shows the different ways of printing in OneNote. This video lesson on printing in OneNote is from our complete OneNote training, titled “Mastering OneNote Made Easy v.2013-2007.”

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